Automate SME invoices in Paraguay with AI

Ready for a pilot?

Tick what you already have; heavier items stall a pilot more. Nothing is sent.

Pilot readiness for an SME

0 % · 0 of 6 controls that applyFirst missing: volume measured and accountant’s format

Not yet: the basics for testing with real invoices are missing.

Higher-risk controls weigh more in the score.

We know how many purchase invoices we enter per month and how long it takes.
We have the exact spreadsheet or format our accountant asks for.
Invoices arrive at an email address or number we can connect.
We have 100 real invoices from last month for testing.
We know what a person always checks: new suppliers, large amounts and unclear VAT.
One person in admin is accountable for the pilot.

What it costs and when it pays back

Hours freed by AI minus what it costs to run. Examples are marked; public prices link to their source.

Purchase invoices per month1,500

Minutes of work per invoice today8 min

Minutes per invoice with AI (example)2 min

AI model

Cost per hour (PYG)

Floor: the minimum-wage hourly value (MTESS, July 2026). Typical real cost (example): ×2.5, a salary of two minimum wages plus employer contributions and the 13th month. Source

Today200 h/month

Automated50 h/month

Value of hours freed per month150 h × PYG 12,683: PYG 1,902,450
AI model public price1,500 invoices × USD 0.0010 (example: 6,000 input + 800 output tokens; gpt-6-luna at USD 0.10 / 0.50 per million) · OpenAI · API pricing: −PYG 8,542
Platform, monitoring and support exampleTypical monthly range: −PYG 341,668 to −PYG 1,025,005
Net savings per month: PYG 868,904 to PYG 1,552,240
Invoice reading, your accountant’s format, testing and pilot typical range · exampleOne-off, up front: PYG 8,541,705 to PYG 22,777,880
Months to pay back the investment: 5.5 to 26 months

Tokens: the unit AI providers bill for the text the model reads (input) and writes (output). OpenAI puts 100 tokens at about 75 English words.

Range: the lower figure uses low costs, the higher one high costs. Public prices checked on 11 Oct 2026. USD prices converted at PYG 5,694.47 per dollar (reference rate of 9 Oct 2026): BCP

estimated

4-week pilot

A typical plan; real timing depends on your systems.

Pilot · weeks 1 to 4

Week 1Pick and measureOne month of purchase invoices: how many, where they come from, how long.KPI: Signed baseline
Week 2Format and rulesThe accountant’s format, cases a person reviews and one inbox for invoices.KPI: Format approved by the accountant
Week 3Controlled testAI enters 100 real invoices; admin corrects every error.KPI: Correct fields (example target: 95%)
Week 4Scoped real useThe month’s invoices go through the flow and are compared to the baseline.KPI: Minutes per invoice vs. baseline

Before you start

Monthly purchase invoices counted and time measured
The accountant’s exact spreadsheet or format
One email address or number to receive invoices
100 real invoices from last month for testing
Review rules: new suppliers, large amounts, unclear VAT
One person in admin accountable for the pilot

Frequently asked questions

How much does it cost to start?

The diagnostic is free and there we give you a fixed price for a scoped pilot. No surprises and no open-ended projects: you know what it costs and what it returns before deciding.

Do I need modern systems to automate?

No. We work with what you have: Excel, WhatsApp, your current invoicing system. Automation adapts to your operation, not the other way around.

What if the pilot doesn't work?

That's what pilots are for: validating with one process and real numbers before investing more. If the return isn't there, we say so honestly and it doesn't scale.

Will my team be able to use it without technical training?

Yes. We design for the team you already have: automation runs by itself and exceptions arrive explained in plain language, on the channels they already use.